After you sign-up with Octopus Bridge, you will be given the login details. Login details are your Username and Password. You can login to your account at http://gui.octopusbridge.com/octopus
Once you login to Octopus Bridge using your login details, you are automatically redirected to the Product Management tab where you will be able to see all the items uploaded from the POS.
You can search for a specific item with the following search criteria:
If Product items are not shown after doing search, it means that the product item is not yet synced from the POS. Also, make sure that in searching items, you are using the correct Item SKU or Parent SKU. Example below shows that item is not yet found in Octopus Bridge.
Shopping Cart Module
Once you have selected and added your product items to a specific Shopping cart module or Marketplace module ‘bucket’, they will start appearing under the respective bucket. Images are shown below.
Marketplace Tab
Shopping Carts tab
Order Search
You can search for a specific order with the following search criteria:
All Orders:
Order Date: The date and time when the order was downloaded
Channel Mgr Order #: Each order, when downloaded into Octopus, is given an Octopus order number. This number is also pushed to the point of sale system for reference.
Marketplace Order #: This is the order number received from your website or marketplace. The number is prefixed by the platform abbreviation for easy reference. This number is also downloaded into the point of sale system.
Customer Bill To and Customer Ship-To Details are received from the website.
Total: The total amount of the order.
Status: Depending on where the order is coming from, it would be either in Pending/Processing or Paid status. Orders coming from marketplaces are marked Paid as they are already paid for. Orders coming from websites built on Magneto/Woo/etc might be marked as Processing depending on how the website is set up.
Tracking: This feature is only applicable for Offline POSs, such as RetailPro, RMS etc. Octopus Plugin updates the Tracking Number on our system generated by the Shipping company of the Merchant. It also works for the merchants, who uses Ship Station and Ship Work integration with Octopus.
Action: When orders are downloaded from website into Octopus, all items must match with items uploaded from the POS. For example, if an ordered item has a different SKU than what was uploaded from POS, the order will NOT be downloaded. In such cases, Edit link will show. This allows you to Edit the order and fix the SKU number so that it matches with one of the existing items. After the SKU has been fixed, the order would download during the next sync cycle. Orders not showing Edit indicates that the orders have been downloaded into POS and cannot be edited.
Page Tab: You can navigate to a particular page by clicking on that particular page number.
Downloading Orders
Orders are downloaded automatically from the E-commerce platform to Octopus on a scheduled basis. You can also manually download orders from a specific E-commerce platform. Just click on the orders tab in the Shopping cart module you selected then click on the ‘Download orders from Shopify’ button.
In order details page, you can view all the order information downloaded from the e-commerce platform to Octopus.
Order Details: Order details section contains the following information:
Order Summary: Order summary section contains the following information:
Installing Octopus Link
Octopus Link (also referred to as “integrator”) offers a complete interface to integrate your Bepoz point of sale system with Octopus.
The installation process is described below:
1. Once you unzip the setup package, you will get two files – lic and OctopusLink.msi. Please click on the OctopusLink.msifile and you will be taken to the Octopus Setup Wizard.
2. Once Octopus Setup Wizard opens, Click Next.
3. Click on Browse and select the file location where Octopus Link is to be installed. After selecting file location click Next to start the installation.
4. Once the installation is complete, click Close.
5. You should have an Octopus Plug-in icon your desktop.
6. Click on the icon to open User Authentication. Type in your Username, Password and click Browse to enter the License key provided and click Continue. User authentication information should have already been provided to you by the support team.
7. Enter the Database Information for Bepoz and Click Save Database Information. You may need to ask your Bepoz administrator if you don’t have the login details.
Configuration Settings
1. Access the Octopus plugin from the Taskbar menu. Right click on the yellow Octopus icon and it will display a few options. Click on Configuration Settings.
2. Scheduler settings can be Set/Changed under the Options This determines how often your items are updated and orders are downloaded.
3. Once you have set-up the Scheduler, go to the Addresses tab to install, start or stop the service. (Always perform this step after you set the schedulerand Save Settings)
After installing the service, please click on Save Settings.
Note: The URLs displayed in this tab are automatically populated through your license file and you should not change any of these unless explicitly advised to do so.
4. Mappings tab allows you to map POS fields with website. For now, please leave it as default.
Finally, once you Save Settings please right click the Octopus Link icon on your system tray, click exit and restart Octopus from your desktop or Start menu.
Enabling Items for Web in Bepoz
1. Go to store operation manager by clicking on the Store Operations Manager Icon on the desktop and login by providing User ID and Password.
2. Go to Database >>Click On Items
3. Now select the item you wish to web enable
4. Click on Properties button to open the properties of the selected item.Now Click on Options tab on the Item Properties window
5. Check the box next to Item is available on the website and press Ok to close Item Properties.
Uploading Inventory
1. Right Click Octopus link in the System Tray and click on Manage Inventory.
2. Click on Upload Inventory in the Web Integrator Window to upload the web enabled Item to the e-Store.
Generating Magento Access Token
1. Login to your Magento Admin and click on System and go to Integrations.
2. Click on Add New Integrations
3. In the integration info tab, enter Octopus in Name
4. Under Current User Identity Verification, enter your Magento admin password.
5. In the API tab, select All in the Resource Access dropdown and click on the Save button
6. The system will redirect back to integrations page where octopus integration will be listed with Inactive To activate the integration, click on Activate.
7. Click on the Allow button
8. The Access Token will be generated. Copy this access token and save it with you.
Connect Octopus to Magento
1. Go to https://gui.octopusbridge.com/octopus
2. Login using user octopus account credentials.
3. Once you have logged in, go to shopping carts/Magento.
4. Click on settings and enter the following information:
Whereas My Products module shows all point of sale products, Magento Products shows only those items that are actively being updated in a shopping cart.
Under Product Management, when an Item is selected to be published to an ecommerce platform, it is first sent to the Shopping Cart Module (SCM). SCM for each supported shopping cart, including marketplaces, like – Amazon and Magento, gives users the ability to define shopping cart specific rules.
These rules may vary based on the eCommerce platform. For example, Items being sent to Magento can have different Product Name, Prices, and Quantity as compared to items being sent to Magento.
Once you have selected and added your product items to a specific Shopping cart module or Marketplace module ‘bucket’, they will start appearing under the respective bucket.
Product Sync Status: While items are synchronizing between Octopus and Magento, the status will be In Process. Once done syncing it, will show Complete.
You can set additional attributes in Magento using Custom Attributes. Take note that this attributes are invisible from the Channel, therefore cannot be edited. Attributes can be edited in POS level only.
