Bepoz Walmart Integration Manual

After you sign-up with Octopus Bridge, you will be given the login details. Login details are your Username and Password. You can login to your account at http://gui.octopusbridge.com/octopus

Once you login to Octopus Bridge using your login details, you are automatically redirected to the Product Management tab where you will be able to see all the items uploaded from the POS.

In the product management module, a user can perform the following actions:

Advance Search: To view advance search, click on the + button on top right corner of the screen.
Push Products to Shopping Cart: To push products to the shopping cart.
Select All Pages: This will Select all the products listed under the Product Management module
Items Per Page: This will allow to select the no. of items you want to display per page.
Select All Items on Current Page: Clicking on this checkbox will allow you to select all products on the current page.
Edit Product: Click on Product SKU or Product Title to edit product information.
Delete Product: To delete a product, click on the checkbox in front of that particular product and click on “Delete” icon located in right side of the screen.

Advance Search

You can search for a specific item with the following search criteria:

Source Category
Item SKU
Item Description
Item Keyword
Parent SKU
Brand
Marketplace
Item Status
Location
Style
In stock?
Supplier
Date Added
Price Range
Stock Level
Image Status
Custom Fields
Store

If Product items are not shown after doing search, it means that the product item is not yet synced from the POS. Also, make sure that in searching items, you are using the correct Item SKU or Parent SKU. Example below shows that item is not yet found in Octopus Bridge.

Edit Product

Clicking on Product SKU or Item Name will redirect you to ‘Edit product’ page. This is where you can edit products’ information that are linked from the POS to Octopus Bridge. You can perform the following actions in Edit Product page:

Edit Product Name: You can create new product name to be displayed in your E-commerce platform. Make sure to click on the box to prevent over-writing Product Name from the POS.
Create Parent SKU: Make sure to create a Parent SKU for creating matrix items.
Create Product Description: If you want to create a new description to be displayed in your E-commerce platform, make sure to check this box to prevent POS description from over-writing description in your E-commerce platform.
Matrix item attributes: If you are creating a matrix item, make sure to input Style Name and Style Value.
Upload Product Images: You can upload up to five images per item in Octopus. Make sure to reload page after uploading image/s.

Publish Items to Shopping Cart/Marketplace

After you have updated an item under ‘Edit Item’ page, you can go ahead and publish this item to a specific Shopping cart or Marketplace. Under Product Management tab.

1. First you need to select which item/s you want to publish. The example below shows we are selecting three items.

2. Next, select which Shopping cart or Marketplace you want to publish the item. In the example below we are selecting Shopify as our shopping cart.

3. Then click on the Add icon on the right to publish. Once you are done, items can now be viewed under the Shopify 'bucket.

Import Products

If you do have a point-of-sale system or want to quickly edit items by Exporting / Importing multiple items, Import Products is a great option.

1. Click Add New Template to start .

2. Click History to select a file previously uploaded on Octopus Bridge.

3. Click Import New to import a new template after it has been created.

4. Action:

Notify- you can type in your email to get notifications if modifications are being made in the file.
Modify- click to update files.
Delete- delete existing files from the list.

POS Code Mapping

You can use POS code mapping if you want to map POS values to octopus bridge values. POS values are commonly in a coded format. For example, blk. You need to set blk into black which is more understandable for users viewing the website. You can also map multiple values at the same time using a spreadsheet format.

POS Code Upload Format: You can download the excel format by clicking on the “POS Code Upload Format” link.
Choose File: Once you have made changes in the excel format, select spreadsheet file to upload.
Click on upload after selecting file.
Select Field Name.
Replace All Value: Click to replace value after selecting Field Name.
Item per Page: Clicking this will create a drop-down box where you can select how many product items to be displayed per page.
Search: You can search specific value using the search bar.
Channel Value: Edit Channel value here.

Order Search

You can search for a specific order with the following search criteria:

Source of Order: You can select the shopping cart/marketplace from where the order was placed
Order Status: Ordered/Shipped/Declined
Order No: Specific order number of shopping cart/marketplace
Username/email address: Customer’s username or email address
Date Filters: Sort order on a specific date period
SKU: Item SKU Number

All Orders:

Order Date: The date and time when the order was downloaded

Channel Mgr Order #: Each order, when downloaded into Octopus, is given an Octopus order number. This number is also pushed to the point of sale system for reference.

Marketplace Order #: This is the order number received from your website or marketplace. The number is prefixed by the platform abbreviation for easy reference. This number is also downloaded into the point of sale system.

Customer Bill To and Customer Ship-To Details are received from the website.

Total: The total amount of the order.

Status: Depending on where the order is coming from, it would be either in Pending/Processing or Paid status. Orders coming from marketplaces are marked Paid as they are already paid for. Orders coming from websites built on Magneto/Woo/etc might be marked as Processing depending on how the website is set up.

Tracking: This feature is only applicable for Offline POSs, such as RetailPro, RMS etc. Octopus Plugin updates the Tracking Number on our system generated by the Shipping company of the Merchant. It also works for the merchants, who uses Ship Station and Ship Work integration with Octopus.

Action: When orders are downloaded from website into Octopus, all items must match with items uploaded from the POS. For example, if an ordered item has a different SKU than what was uploaded from POS, the order will NOT be downloaded. In such cases, Edit link will show. This allows you to Edit the order and fix the SKU number so that it matches with one of the existing items. After the SKU has been fixed, the order would download during the next sync cycle. Orders not showing Edit indicates that the orders have been downloaded into POS and cannot be edited.

Page Tab: You can navigate to a particular page by clicking on that particular page number.

Downloading Orders

Orders are downloaded automatically from the E-commerce platform to Octopus on a scheduled basis. You can also manually download orders from a specific E-commerce platform. Just click on the orders tab in the Shopping cart module you selected then click on the ‘Download orders from Shopify’ button.

Order Details

In order details page, you can view all the order information downloaded from the e-commerce platform to Octopus.

Order Details: Order details section contains the following information:

Order No
Order Date
Current Order Status
Billing Address
Shipping Address
Customer Contact Details

Order Summary: Order summary section contains the following information:

SKU
Identification number
Seller SKU
Description
Quantity
Unit Price
Shipping Amount
Tax
Discount
Grand Total

Bepoz System Preparation- To be prepared by the Customer

If following eCommerce fields are required for your website, please enable the corresponding Bepoz fields:

Website Field	Bepoz Field
Parent SKU	CustomText_1
Size	CustomText_2
Color	CustomText_3
Brand	CustomText_4
UPC	Barcode

In addition to the above changes, we require the Bepoz Order API (XML API) to be installed on your system.

Once installed, please do the following configuration:

Till ID=0
DrawerNum=0
OperatorID=0
OperatorNumber=Web
PaymentName=Web Payment

Lastly, when we install Octopus plugin on your POS system, please make sure you have the following handy:

XML API IP address
XML API Port
XML API Secret Key

Installing Octopus Link

Octopus Link (also referred to as “integrator”) offers a complete interface to integrate your Bepoz point of sale system with Octopus.

The installation process is described below:

1. Once you unzip the setup package, you will get two files – lic and OctopusLink.msi. Please click on the OctopusLink.msifile and you will be taken to the Octopus Setup Wizard.

2. Once Octopus Setup Wizard opens, Click Next.

3. Click on Browse and select the file location where Octopus Link is to be installed. After selecting file location click Next to start the installation.

4. Once the installation is complete, click Close.

5. You should have an Octopus Plug-in icon your desktop.

6. Click on the icon to open User Authentication. Type in your Username, Password and click Browse to enter the License key provided and click Continue. User authentication information should have already been provided to you by the support team.

7. Enter the Database Information for Bepoz and Click Save Database Information. You may need to ask your Bepoz administrator if you don’t have the login details.

Configuration Settings

1. Access the Octopus plugin from the Taskbar menu. Right click on the yellow Octopus icon and it will display a few options. Click on Configuration Settings.

2. Scheduler settings can be Set/Changed under the Options This determines how often your items are updated and orders are downloaded.

3. Once you have set-up the Scheduler, go to the Addresses tab to install, start or stop the service. (Always perform this step after you set the schedulerand Save Settings)

After installing the service, please click on Save Settings.

Note: The URLs displayed in this tab are automatically populated through your license file and you should not change any of these unless explicitly advised to do so.

4. Mappings tab allows you to map POS fields with website. For now, please leave it as default.

Finally, once you Save Settings please right click the Octopus Link icon on your system tray, click exit and restart Octopus from your desktop or Start menu.

Enabling Items for Web in Bepoz

1. Go to store operation manager by clicking on the Store Operations Manager Icon on the desktop and login by providing User ID and Password.

2. Go to Database >>Click On Items

3. Now select the item you wish to web enable

4. Click on Properties button to open the properties of the selected item.Now Click on Options tab on the Item Properties window

5. Check the box next to Item is available on the website and press Ok to close Item Properties.

Connect Octopus to Walmart

Go to https://gui.octopusbridge.com/octopus
Login using user octopus account credentials.
Once you have logged in, go to Marketplace/Walmart.

Click on settings.

In the Marketplace Name field, enter your marketplace URL.
In the Client ID field, enter the Walmart Client ID
In the Client Secret field, enter the Walmart Client Secret key.
In the correlation ID field, enter the correlation ID. This is a random alphanumeric number with
Enable Pass-through: When setting up the configuration for the first time, this option should be set to No.

Setting No, means that any items uploaded from the POS to Octopus will remain at Channel level. These items will not be pushed to your Walmart platform unless it is done manually. This is the recommended setting while configuring the system for the first time.
You also may set this to No if you have set up your POS to upload All items into Octopus, but you do not want to send All items, automatically, to your eCommerce platform. Setting this to No gives you the opportunity to make items web ready before publishing them to your website.
Once you set it to Yes, any items uploaded from the POS will automatically be pushed to your Walmart platform. This is recommended only when the settings have been fully configured and tested.

Sync Status: Select Enable

Walmart Products

In Product Management, when an Item is selected to be published to a Marketplace platform, it is first sent to the specific Marketplace. SCM for each supported shopping cart, including marketplaces such as Walmart, Amazon and eBay, gives users the ability to define shopping cart specific rules.

These rules may vary based on the eCommerce platform that you are using. For example, Items being sent to Walmart may have a different Product Name, Prices, and Quantity as compared to items being sent to eBay.

Whereas ‘Product Management’ module shows all the products uploaded from the POS, Walmart Product module shows only those items that are actively synchronizing with Walmart.

Hover your mouse to the Marketplace tab
Select Walmart under the dropdown menu
Click on Walmart products.

This screen shows items that have been enabled to sync with Walmart and should already be in sync. To manually publish items to Walmart, Select All Pages and Publish.
You can also use Check Boxes to select a specific item to publish.
Product SKU: The dot is an indicator if a product is successfully synchronizing with the website. Green means successfully added while red means it is not successfully synced. If Red, you can use the Log files to troubleshoot.
Add Product to Walmart: This button allows you to add products to an Walmart website.
Search tab: This tab allows you to search for a specific item by entering the product SKU or keyword.
Item per Page: Clicking this will create a drop-down box where you can select how many product items to be displayed per page.

Map Item Code

In order to upload items to Walmart, you need to map the Walmart Seller SKU with Product SKU in octopus. In order to do this you can:

Download Sample File: You can download sample SKU Feed format and add items to upload to Channel. Add product SKU of an item in the first column and its Walmart Seller SKU in the second column.
Import Seller SKU: You can download spreadsheet with existing products in Walmart bucket. You can make some changes from spreadsheet and re-upload product items. Add product SKU of an item in the first column and its Walmart Seller SKU in the second column.

Choose file: Select a file to upload. Make sure spreadsheet file follows the Sample Identifications format.
Upload file: Upload file after choosing a spreadsheet file.

Custom Rules

In the Custom Rules tab, product-specific rules should be defined before the items are set up to sync with Walmart. Once done, all items synchronizing with Walmart will inherit these rules. rule(s) set here will be applied to all the products being uploaded from Channel to Walmart.

Safety Net Rule: The quantity inserted in this box is reduced from the Product Management stock. For example, if a Product Management item quantity is 50 and you insert 10 in the ‘Enter Value’ field; in Walmart, the quantity of the item will be shown as 40.

Currency: Enter you currency here
Seller SKU: Check this box if Walmart Seller SKU is different from Octopus SKU.
Order Inclusive Tax: Select this if you are posting products including tax.
Enable WFS Orders: When this rule is checked, the orders fulfilled by Walmart will start downloading to octopus.
Fulfillment Lag Time: Fulfillment lag time is the time a merchant would take to fulfill a received order. The time should be entered in days (0 or 1).

Bepoz Walmart Integration Manual

About Octopus Bridge

Product Management

Advance Search

Edit Product

Publish Items to Shopping Cart/Marketplace

Import Products

Add New Template:

POS Code Mapping

Order Management

Order Details

Logs

Company

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